How Visuals Help - Microsoft Office 2010

How Visuals Help - Microsoft Office 2010

Not too long ago, most business reports weren’t very exciting . They might have had a cover

page, a column or two, and maybe a page border . The title might have been in a larger font

(Times Roman, most likely), and the body text was probably your basic 10-point or 12-point

standard font . But it was just business communication, right? Better to focus on the facts and

leave the fancy stuff to the marketing brochures .

The affordability of color laser printers and the ability to design attention-getting materials

on the desktop have changed all that . Today we recognize that no matter what we produce,

our materials are competing for readers’ attention . And research shows us that documents,

presentations, notebooks, and worksheets that are clear, easy to read, and include visual cues

that help lead our eyes to the most important points capture our attention and reinforce key

concepts in the document or presentation .

By adding special artistic effects to text; formatting headlines, captions, and tables in an in-

viting way; and thinking through the way you use pictures, charts, diagrams, and more, you

can dramatically increase the power of your message and make sure your readers get the

point .

Benefits of Pictures in Communications

The images you add to your documents, worksheets, presentations, notebooks, and

e-mail messages serve several purposes . They not only add visual interest and give your

readers’ eyes a rest, they are also known to provide the following real communication

benefits:

   Pictures linked to written text increase attention and help recall .

   Pictures help improve your readers’ comprehension .

   Readers’ emotional response to pictures can help or hinder communication .

   Readers with lower literacy skills show improved comprehension when

pictures are used in documents .

   Captions help readers make the connection between pictures and text .

   Pictures showing outcomes, actions, or processes can help readers know what

to do after reading a document . 

1: Microsoft Word 2003 for Windows

Microsoft Word 2003 for Windows

This tutorial teaches Microsoft Word basics. Although knowledge of how to navigate in a Windows environment is helpful, this tutorial was created for the computer novice. To begin, open Microsoft Word. Your screen will look like the one shown here.

Click the X in the upper right corner of the New Document pane to close the New Document pane. Your screen will then look like the one shown here.

The Title Bar

This lesson will familiarize you with the Microsoft Word screen. We will start with the Title bar, which is located at the very top of the screen. On the Title bar, Microsoft Word displays the name of the document on which you are currently working. At the top of your screen, you should see "Microsoft Word - Document1" or a similar name.

The Menu Bar

The Menu bar is generally found directly below the Title bar. The Menu bar displays the menu. The Menu bar begins with the word File and continues with Edit, View, Insert, Format, Tools, Table, Window, and Help. You use the menus to give instructions to the software. Point with your mouse to a menu option and click the left mouse button to open a drop-down menu. You can now use the left and right arrow keys on your keyboard to move left and right across the Menu bar options. You can use the up and down arrow keys to move up and down the drop-down menu.

The most frequently used menu options appear on the menu list. A chevron appears at the bottom of the list. Click the chevron to display additional menu options.

To select an option, click the option or use the arrow keys to move to the option on the drop-down menu and press Enter. An ellipse or a right arrow after a menu item signifies additional options; if you select that menu item, a dialog box appears. Items in gray are not available.
You can customize your screen so that all of the menu options display when you click a menu item. This tutorial assumes that your menu is set to display all menu options. To customize your menu to display all of the menu options:

1. Click Tools on the Menu bar.
2. Click Customize on the drop down menu. The Customize dialog box opens.
3. Click the Options tab.
4. Click in the check box to select Always Show Full Menus.

5. Click Close.

Exercise 1

Do the following exercise. It demonstrates using the Microsoft Word menu.

1. Click File on the Menu bar.
2. Press the right arrow key until Help is highlighted.
3. Press the left arrow key until Format is highlighted.
4. Press the down arrow key until Styles and Formatting are highlighted.
5. Press the up arrow key until Paragraph is highlighted.
6. Press Enter to select the Paragraph menu option.
7. Click Cancel to close the dialog box.

Toolbars

The Standard Toolbar

The Formatting Toolbar

Toolbars provide shortcuts to menu commands. Toolbars are generally located just below the Menu bar. Before proceeding with this lesson, make sure the toolbars you will use -- Standard and Formatting -- are available. Follow these steps:

1. Click View on the Menu bar.
2. Highlight Toolbars.
3. Standard and Formatting should have check marks next to them. If both Standard and Formatting have heck marks next to them, press Esc three times to close the menu.
4. If they do not both have check marks, click Customize.
5. Click the Toolbars tab.
6. Point to the box next to the unchecked option and click the left mouse button to make a check mark appear.
   Note: You turn the check mark on and off by clicking the left mouse button.
7. Click Close to close the dialog box.

The Ruler

The ruler is generally found below the main toolbars. The ruler is used to change the format of your document quickly. To display the ruler:

1. Click View on the Menu bar.
2. The option Ruler should have a check mark next to it. If it has a check mark next to it, press Esc to close the menu. If it does not have a check mark next to it, continue to the next step.
3. Click Ruler. The ruler now appears below the toolbars.

Document View

In Word, you can display your document in one of five views: Normal, Web Layout, Print Layout, Reading Layout, or Online Layout.

Normal View

Normal view is the most often used and shows formatting such as line spacing, font, point size, and italics. Word displays multiple-column text in one continuous column.

Web Layout

Web layout view enables you to view your document as it would appear in a browser such as Internet Explorer.

Print Layout

The Print Layout view shows the document as it will look when it is printed.

Reading Layout

Reading Layout view formats your screen to make reading your document more comfortable.

Outline view

Outline view displays the document in outline form. Headings can be displayed without the text. If you move a heading, the accompanying text moves with it.

Before moving ahead, check to make sure you are in Normal view:

1. Click View on the Menu bar.
2. The icon next to Normal should have a box around it. If the icon next to normal has a box around it, press Esc to close the menu. If the icon next to Normal does not have a box around it, continue on to the next step.
3. Click Normal. You are now in Normal view.

Text Area

Just below the ruler is a large area called the "text area." You type your document in the text area. The blinking vertical line in the upper left corner of the text area is the cursor. It marks the insertion point. As you type, your work shows at the cursor location. The horizontal line next to the cursor marks the end of the document.

Exiting Word

You have completed Lesson One. Typically, you would save your work before exiting. This lesson does not require you to enter any text, so you might have nothing to save. To exit Word:

1. Click File.
2. Click Exit, which can be found at the bottom of the drop-down menu.
3. If you have entered text, you will be prompted: "Do you want to save changes to Document1?" To save your changes, click Yes. Otherwise, click No.
4. Specify the correct folder in the Save In box.
5. Name your file by typing lesson1.doc in the File Name field.
6. Click Save.

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Microsoft Office is an office suite of desktop applications, servers and services for the Microsoft Windows and Mac OS X operating systems, introduced by Microsoft on August 1, 1989. Initially a marketing term for a bundled set of applications, the first version of Office contained Microsoft Word, Microsoft Excel, and Microsoft PowerPoint. Over the years, Office applications have grown substantially closer with shared features such as a common spell checker, OLE data integration and Microsoft Visual Basic for Applications scripting language. Microsoft also positions Office as a development platform for line-of-business software under the Office Business Applications brand. Office is reported to now be used by over a billion people worldwide.

The current versions are Office 2010 for Windows, released on June 15, 2010; and Office 2011 for Mac OS X, released October 26, 2010.

Microsoft Office 2010 Introduction

Microsoft Office 2010 Demo

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Microsoft Word Free Download

Click here to download Microsoft Word

Microsoft Word, also known as Winword, is a text editor tools common sea current of the famous software company Microsoft.

It allows the user to work with raw text (text), effects such as fonts, colors, along with image graphics (graphics) and many other multimedia effects (multimedia) such as audio, video, making the text editor was more convenient. There are also tools such as spell checking, grammar of many different languages to support users. The version of Word usually save the file name with the tail is .doc or .docx for Word 2007. Most versions of Word can open text files (.txt) and can also work with other formats, such as handling of hypertext (.html), web site design.

Development history

RELEASED	VERSION	ANNOTATIONS
11.1983	Word 1.0	This first version of Word running on MS-DOS operating system.
1989	Word for Windows	The first version of Microsoft Word running on Windows.
1991	Word for Windows 2.0	Word 2.0 becomes quite common at sea for use prior to Word 6.0.
1993	Word 6 for Windows	Word 6.0 for both DOS and Windows. This version has been used quite popular throughout that time together with other applications of the Office applications Microsoft Office version 4.3. Word 6.0 for DOS is also the last Word for MS-DOS. The number 6 in the version name with version of WordPerfect and Word version for DOS.
1995	Word 95 or Word 7.0	With the advent of Windows 95, a 32-bit version of the Windows operating system, Microsoft released Word 95, also known as Word 7.0. Basically, the same Word 6.0 and Word 7.0, but it supports 32-bit mode of Windows 95, which typically supports long file name (long filename), whereas MS-DOS supports only long file names to eight characters for the name, and 3 characters for the extension, referred to as 8.3.
1997	Word 97	This is the next popular versions in Microsoft Office 97 product package.
1999	Word 2000	Comes with the software Microsoft Office 2000.
2001	Word XP	Comes with the Microsoft Office XP software suite. Also called Word 2002.
2003	Office Word 2003	This version was bundled with the package Microsoft Office 2003 Office Tools.
2006	Office Word 2007	Comes with Microsoft Office 2007. This version has a completely different interface compared to the previous version. The default text format was changed to .docx(standard Office Open XML) instead of the .doc as the previous version. So, the format.docx are not supported by earlier versions of Word 2007. Separate Word XP and Word 2003 to read.docx format must have installed the Microsoft Office Compatibility Pack, which was provided free of charge.

Microsoft Word also has versions for other operating systems such as Mac OS or OS/2.

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